![]() ![]() Whether the music is upbeat and celebratory or low-key and calming – take the time to consider the feel you want when people show up. Select music that can set the tone your meeting is striving for and have it playing as members arrive. It’s amazing how setting an atmosphere for a successful meeting really affects the mood and response of participants. It will also minimize the time needed to restate what has already been spoken. If done well this will help to reduce the number of questions at the end of the meeting. If there are difficult issues going on in the church it is important to address the elephant in the room during the meeting. It is important to always allow time for member questions and answers. This is when you can reinforce the importance of member participation and the value that church volunteers bring to facilitating the church experience. This is where you can restate the vision and mission and get the members excited about church strategy and the direction the church is going. Give an update on projects, church budget, church goals, and other current topics of interest. ![]() Offer a review of the last twelve months, what has been accomplished and how the mission is being fulfilled. Have the Senior Leader welcome and thank the group for attending. The goal should be to address unanswered questions – before members think to ask them. Stop and think about questions that are asked of church leaders and incorporate those questions into the agenda points. Spend some time with church leadership and think through those points that would be of most interest to church members.Īdditionally, look for ways to share the church’s mission and strategy. Create Church Business Meeting AgendaĪn agenda is one of the most important parts of any successful meeting. ![]() Throw a carrot out to increase interest in attending. Think about what information would be important to them and make them aware of the benefit they will get out of attending.įor example, let members know if a topic of interest will be discussed, ie capital campaign update, new building progress, annual budget, etc. It’s really important for church members to understand why they should take time out of their busy schedule to attend yet one more meeting. Push this communication for a minimum of three weeks ahead of time. Use every church communication tool available and continually make congregants aware of the date of the meeting, topics that will be discussed, and meeting goals. One of the most important things to do to prepare for a church business meeting is to make church members aware of the meeting and the importance of their attendance. 7 Keys to Planning a Successful Church Business Meeting 1. ![]() This proactive approach can help ensure those in attendance will feel like their time is well spent and that the meetings are known for being a good use of a member’s time. Take the time to think through those things that would be of interest to church members. Planning a church business meeting is very similar to planning any other church event. The first quarter is also a time when churches hold their annual church business meeting.Īnnual church business meetings are important to help keep members informed and engaged with the mission of the organization. Once the Christmas holidays are behind us it will be time to reflect, plan for 2019, and celebrate a successful year. It’s difficult to believe that 2018 is rapidly coming to an end. ![]()
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